Digital Archiving

Quick, inexpensive, online! Turn your old issues into word-searchable PDF files…and clean out that old storage room!

Inexpensive digital newspaper page archiving — that lets members retain all ownership of their work products — is available to all ANA members, due to a contract approved by the board of directors of ANA Advertising Services, Inc., the marketing subsidiary of the Arizona Newspapers Association, Inc.

The result is an online archive that can be used by both staff members and readers. Readers even can subscribe to your newspaper for immediate digital reading without having to wait for a printed copy in the mail.

Staff use includes electronic tear sheets and research of prior news articles without the storage space and cost of a “back issue room” or in-house morgue.

Distant readers can access the newspaper the morning it is published without waiting two weeks for the Postal Service to deliver it. That too decreases publishing costs because it eliminates most mailing preparation and postage.

The system uses either the PDFs newspapers send to their printer, or a photo created in the ANA office of each actual page (which is processed into a word-searchable PDF).

A newspaper’s current printed archive can be put into the system too at a per-page cost in a process that creates a word searchable PDF by sophisticated photography, graphic correction and very sensitive Optical Character Recognition. A year or a decade of back issues can be added to the system. Then actual back-issue copies of the newspaper can be stored off-site for better protection. When a customer wants access to a back issue, they can find them on line at home for a small search fee, or if they come to the newspaper office someone can print it out for them.

If a newspaper’s pages are on microfilm, the film can be scanned and text-searchable pages created.

Why through ANA
At the August 2005 Board of Directors Retreat, directors looked for ways to help member papers, and the issue of archiving was deemed a worth endeavor.

Cost to newspapers
Weekly newspapers (up to twice a week), that send their pages to their printer via PDF are charged $50 a month. Daily newspapers (and three or more days per week non-dailies) are charged $150. For printed pages, ANA will photograph them for 42-cents per page. There is no charge for adding PDFs to the archive.

For that the newspaper gets a branded web page their employees can access freely. Readers can subscribe online if the publisher chooses this option. Revenue derived on line is shared between ColorMax and the newspaper.

Also, each month newspapers will be able to access an FTP Folder on an ANA server and copy their pages to their own computer for private and locally protected storage. Unlike other systems, the publisher retains all rights to the pages and content.

To sign up, call Julie O’Keefe at (602) 261-7655, ext. 110.

© 2014 Arizona Newspapers Association
1001 N. Central Ave., Suite 670 • Phoenix, AZ 85004 • P: 602.261.7655 • F: 602.261.7525